This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and competition entrants; in other words, where we determine the purposes and means of the processing of that personal data.
We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of our website and competition platform, we will ask you to consent to our use of cookies when you first visit our website.
Please refer to our Cookie Notice for more information to learn how we are using cookies. You can manage your preferences relating to the use of cookies on our website by visiting the Cookie Settings.
Our website incorporates some privacy controls which affect how we process and display your personal data. By using privacy controls, you can also specify whether you would like to receive direct marketing communications. You can access privacy controls by editing your profile.
In this policy, "we", "us" and "our" refer to iim.heig-vd.ch
In this Section 2 we have set out:
the general categories of personal data that we may process.
the purposes for which we may process personal data; and
the legal bases of the processing.
We may process data about your use of our website and services ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is Google Analytics. This usage data may be processed for the purpose of analyzing the use of the website and services. The legal basis for this process is your consent and our legitimate interests, namely monitoring and improving our website and services. You may opt-out of this at any point by contacting us by email: iim@heig-vd.ch.
We may process your account data ("account data"). The account data may include your name and email address. The source of the account data is you. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this process is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
We may process your information included in your personal profile on our website ("profile data"). The profile data may include your name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details and employment details. The profile data may be processed for the purpose of enabling and monitoring your use of our website and services. The legal basis for this process is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
We may process your personal data that is provided in the course of the use of our services ("service data"). The service data may include contact details of your company, information about your project and other information required for the coaches and jurors of the competition. The source of the service data is you or your employer. The service data may be processed for the purpose of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this process is consent and our legitimate interests, namely the proper administration of our website and business and the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
We may process information that you post for publication on our website or through our services ("publication data"). The publication data may be processed for the purpose of enabling such publication and administering our website and services. The legal basis for this process is consent.
We may process information contained in any enquiry you submit to us regarding services, namely sending a emailed enquiry ("enquiry data"). The enquiry data may include your salutation, first name, last name, email address, mobile phone number, place of residence, city, post code, country, company, language. The enquiry data may be processed for the purpose of supplying the services mentioned above and keeping proper records of those transactions. The legal basis for this process is consent.
We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters ("notification data"). The notification data may be processed for the purpose of sending you the relevant notifications and/or newsletters. The legal basis for this process is consent.
We may process information contained in or relating to any communication that you send to us ("correspondence data"). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.
In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process any of your personal data where such processing is necessary or compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
Please do not supply any other person's personal data to us, unless we prompt you to do so.
We may disclose your personal data to any member of our group of organizing companies insofar as reasonably necessary for the purposes, and on the legal basis, set out in this policy. Information about our group of organizing companies can be found at iim.heig-vd.ch.
We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
We may disclose ("usage Data") to our advertising, analytics and social media providers insofar as it is reasonably necessary to measure the success of and improve our advertising and social media efforts. This personal data may include IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. These advertising providers include LinkedIn, Facebook,etc. The legal basis for this processing and provision is consent. You may opt out of this at any point by visiting our preference center.
In addition to the specific disclosures of personal data set out in this Section 3, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
In this Section 4, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA) and Switzerland.
Our Analytics Provider, Google Analytics, is situated in the United States of America. The European Commission has made an "adequacy decision" with respect to the General Data Protection Regulation. Transfers to Google will be protected by appropriate safeguards, namely the EU-US Privacy Shield framework of which Google Analytics is a signatory. Information on the framework can be found here: https://www.privacyshield.gov/
Our Advertising, Newsletter and Social Media providers, listed in section 3, are located in the United States of America. The European Commission has made an "adequacy decision" with respect to the General Data Protection Regulation. Transfers to our social media and advertising providers will be protected by appropriate safeguards, namely the EU-US Privacy Shield framework of which all our advertising and social media providers are signatories. Information on the framework can be found here:
The hosting facilities for our website are situated in Switzerland. The European Commission has made an "adequacy decision" with respect to the data protection laws in Switzerland. Transfers will be protected by appropriate safeguards, namely the Swiss Federal Data Protection Act.
Our Web Agency and Advertising and Analytics Agency are situated in Switzerland. The European Commission has made an "adequacy decision" with respect to the data protection laws of this country. Transfers to Switzerland will be protected by appropriate safeguards, namely the Swiss Federal Data Protection Act.
You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
This Section 5 sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
It is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the following criteria:
The period of retention of Usage Data will be determined based on user requests for deletion or the data is no longer required.
The period of retention for Enquiry Data will be determined based on user requests for deletion or the data is no longer required.
The period of retention for Notification, Account, and Profile Data will be determined based on user requests for deletion.
The period of retention for Correspondence Data will be determined based on user requests for deletion or the data is no longer required and the correspondence has been completed.
Notwithstanding the other provisions of this Section 5, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are happy with any changes to this policy.
We will notify you of significant changes to this policy by email or through the private messaging system on our website.
In this Section 7, we have summarized the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
Your principal rights under data protection law are:
The right to access;
The right to rectification;
The right to erasure;
The right to restrict processing;
The right to object to processing;
The right to data portability;
The right to complain to a supervisory authority; and
The right to withdraw consent.
You have the right to confirm as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply you with a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee. You can access your personal data by visiting your profile when logged into our website.
You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
In some circumstances you have the right to erase your personal data without undue delay. Those circumstances include personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data has been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defense of legal claims.
In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defense of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defense of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defense of legal claims.
You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
To the extent that the legal basis for our processing of your personal data is:
consent; or
that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,
and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
You may exercise any of your rights in relation to your personal data by written notice to us by emailing iim@heig-vd.ch
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Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
You can find more information about the cookies we use in our Cookie Notice and change your settings in the Cookie reference Center.
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Most browsers allow you to refuse to accept cookies and to delete cookies. The most convenient way is the use of our Cookie Preference Center. The methods for doing so vary from browser to browser, and from version to version. You can, however, obtain up-to-date information about blocking and deleting cookies via these links:
https://support.google.com/chrome/answer/95647?hl=en"https://support.google.com/chrome/answer/95647?hl=en (Chrome);
https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
http://www.opera.com/help/tutorials/security/cookies/ (Opera);
https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
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This website is owned and operated by HEIG-VD.
You can contact us:
by post, to the postal address given above;
by telephone, +41 (0) 76 6932873;
by email, iim@heig-vd.ch
Our data protection officer's contact details is: Vincenzo Pallotta, Vincenzo.pallotta@heig-vd.ch